Tuesday, 16 August 2022
18 Muharram 1444
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Unrecorded Leave Under General Order 42(A), Chapter C

1. What are the criteria that should be fulfilled to enable an officer to be granted Unrecorded Leave (CTR) under General Order 42(A), Chapter C?
2. Please provide the latest list of organisations/associations that have been approved by the Director General of Public Service and are listed under General Order 42(a) Chapter C.
3. An officer has been invited to attend the Train the Trainer Aerobics Course organised by the Contingent Police Headquarters, Kuala Lumpur. The course will be held for 12 days from 18 to 29 January 2016 at the Multipurpose Hall, IPD Dang Wangi, Kuala Lumpur. Can the officer utilise the CTR benefit under General Order 42(a), Chapter C?
4. A Department staff member has been invited to attend a programme organised by the National Council of Professors. As an administrator, I am not clear whether such a programme is classified under any of the Unrecorded Leave category.

Unrecorded Leave Under General Order 45 Chapter C

1. What are the criteria that should be fulfilled to enable an officer to be granted Unrecorded Leave (CTR) under General Order 45 Chapter C?
2. Please provide the latest list of the Professional Associations that have been approved by the Director General of Public Service and are listed under General Order 45 Chapter C.
3. An officer has been invited to attend the APSIC Basic Training Course in Infection organised by the Infection Control Association of Malaysia from 4 until 6 August 2020. Is the officer entitled to utilise Unrecorded Leave under General Order 45?

Half - Pay Leave

1. Can an officer utilise the Half-Pay Leave (CSG) benefit to take care of the officer’s sick mother-in-law?
2. An officer has served for 1 year and 6 months. What is the officer’s CSG entitlement?
3. An officer has served for 10 years and 6 months. What is the officer’s CSG entitlement?
4. An officer has utilised the Extended Medical Leave (at half-pay salary) for 90 days. Will it affect the officer’s CSG entitlement?
5. Can the Head of Department approve CSG of more than 14 days?
6. What are the required conditions and documents to apply for CSG?

Unpaid Leave

1. What are the general conditions to utilise the Unpaid Leave (CTG) benefit?
2. An officer has served for 1 year and 6 months. What is the officer’s CTG entitlement?
3. An officer has served for 20 years and 6 months. What is the officer’s CTG entitlement?
4. An officer has utilised Extended Medical Leave (unpaid) for 90 days and Childcare Leave (unpaid) for 150 days. Will these affect the officer’s CTG entitlement?
5. An officer has received a call to perform the hajj, but the officer does not fulfil the conditions for Hajj Leave. Is the officer entitled to utilise the Unpaid Leave benefit to perform the hajj?

Maternity Leave

1. Officers are given the flexibility to decide the period of Maternity Leave between 60 days and 90 days for each birth. Does it mean that an officer may apply for Maternity Leave for any number of days such as 68 days, 70 days, 75 days, 82 days, or 85 days?
3. An officer (except teachers) has a Maternity Leave balance of 30 days. What are the options that the officer can use to fulfil the requirement for the Maternity Leave period?
4. An officer (except teachers) has utilised the maximum 300 days of Maternity Leave. What are the options that the officer can use to fulfil the requirement for the Maternity Leave period?
5. Can the Medical Leave be utilised to fulfil the Maternity Leave period requirement if an officer has utilised the maximum Maternity Leave entitlement of 360 days?
6. Can an officer who experienced a miscarriage at the 24th week of pregnancy apply for Maternity Leave?
7. An officer has utilised her Maternity Leave entitlement while working under contract. Will this be taken into account after the officer has been appointed to a permanent post?
8. Can an officer change the Maternity Leave period that has been approved by the Head of Department?
9. Puan Sarah is on study leave. During that period, she gave birth to her second child without deferring her Study Leave. Is she entitled to utilise the Maternity Leave benefit?

Annual Leave

1. Encik Sham was appointed as an Information Technology Assistant Officer (Grade F29) on 15 November 2005. On 18 February 2014, he was appointed to the position of Information Technology Officer (Grade F41). What is his Annual Leave entitlement effective from 1 January 2016?
2. Puan Nurul’s first appointment was on 7 June 1999 as a Survey Technical Assistant, Grade J5. Later, she was promoted to Grade J36 with an Annual Leave entitlement of 35 days. On 5 May 2015, she was promoted to the post of Geospatialist, Grade J41 with an Annual Leave entitlement of 25 days. What is her Annual Leave entitlement effective from 1 January 2016?
3. Puan Sim was appointed to Grade J17 in 2004 with an Annual Leave entitlement of 20 days. She was then promoted to Grade J22 in 2011 with an Annual Leave entitlement of 25 days. Effective from 1 July 2013, she accepted the option for an appointment transfer to Grade JA29 under Service Circular No. 11 Year 2013. The officer completed 10 years of service in 2014. What is her Annual Leave entitlement effective from 1 January 2016?
4. Encik Mikael was appointed to Grade N17 with an Annual Leave entitlement of 20 days on 17 January 2005. He was then promoted to Grade N22 with an Annual Leave entitlement of 25 days. He completed 10 years of service in 2015, which entitled him to 30 days of Annual Leave. How is his Annual Leave entitlement calculated upon completing 10 years of qualifying service?
10. What are the guidelines for recording an officer’s Annual Leave entitlement in the Service Record Book?

Unrecorded Leave due to Death of an Immediate Relative

1. What is meant by the term “immediate relative” in the Unrecorded Leave benefit concerning the death of a family member?
2. How many days of Unrecorded Leave are granted in the case of death of a family member?
3. When will an officer’s Unrecorded Leave commence in the case of death of a family member?
4. Puan Yuhanis was raised by Encik Azlizal as his legally adopted daughter. Puan Yuanis’s biological father, Encik Jasri, is still alive. Puan Yuhanis’s adoptive father died in a road accident. Can Puan Yuhanis utilise the Unrecorded Leave entitlement for the death of her adoptive father even though her biological father is still alive? Can Puan Yuhanis’s spouse utilise his Unrecorded Leave entitlement for the death of his adoptive father-in-law (his wife’s adoptive father)?
5. Encik Zainal is an Administrative Officer, Grade N41 in the Department of Agriculture. He has two (2) legally married wives. On 20 December 2015, his second wife’s father died. Encik Zainal had already utilised the Unrecorded Leave due to Death of an Immediate Relative entitlement for the death of his first wife’s father while he was working at Farmers’ Organisation Authority. Can Encik Zainal apply for Unrecorded Leave due to Death of an Immediate Relative for the death of his father-in-law (his second wife’s father)?
6. Puan Teoh works with the Home Ministry and opts for the staggered working hours (WP 1) from 7.30 a.m. to 4.30 p.m. At 4.45 p.m. on 2 July 2018, she received a phone call informing her that her eldest child was involved in a road accident and died at the scene. When does her Unrecorded Leave due to Death of an Immediate Relative commence?
7. Puan Vasanthi works as an Information Technology Officer, Grade F41 at the University of Malaya. At 6.30 p.m. on Saturday, 29 August 2018, she was informed that her mother had died. When does her Unrecorded Leave due to Death of an Immediate Relative commence?
8. Encik Keith Foo, a Police Officer, is on duty at the country’s borders. The work schedule for the month of July 2015 has been issued by the Head of Department. When he was on duty on 12 July 2015, at 4.30 p.m., Encik Keith Foo received the news that his father-in-law had died. Is he entitled to apply for Unrecorded Leave due to Death of an Immediate Relative?
9. Encik Amri’s wife gave birth to their first child on 15 June 2015. However, their child died two (2) days later. Is he entitled to utilise the Unrecorded Leave due to Death of an Immediate Relative entitlement or the Paternity Leave entitlement?
10. Puan Saidatul’s application for Unrecorded Leave due to the death of her father has been approved by her Head of Department from 10 June 2015 until 11 June 2015 as there are some important tasks that need to be completed. On 20 October 2015, Puan Saidatul’s adopted child died. Can she utilise the remaining one (1) day balance from the previous Unrecorded Leave period to enable her to take leave from 20 October 2015 until 23 October 2015?

Uniforms

1. Who are eligible for uniforms?
2. How can I apply for uniforms?
3. What are the components of a uniform?
4. How many pairs of uniforms and shoes are supplied to Public Service officers per year?
5. What is the responsibility of the Head of Department?
6. Can the design and colour of a uniform that has been approved be altered?
7. When should the uniforms be supplied by the department?
8. Can a pregnant Public Service officer be supplied with the uniforms she is entitled to even though she is working in the office rather than on the ground throughout the pregnancy?
9. Does the department/agency need to apply to PSD to place an order for corporate attire?
10. Can an officer who is interdicted claim for uniforms for the years during which the officer is interdicted?
11. Is an officer entitled to receive the fabric and tailoring fee assistance during his/her Unpaid Leave period?

Black Tie Attire Payment Assistance

1. What is the definition of “Black Tie attire”?
2. Who is entitled to claim for the Black Tie Attire Payment Assistance?
3. What are the components of a Black Tie attire?
5. What are the requirements to be entitled to the Black Tie Attire Payment Assistance?
6. Are officers required to present the invitation card to a dinner event when making a claim for the Black Tie Attire Assistance?
7. Can an officer who has claimed for the Ceremonial Attire / Assistance for Attire to Attend an Official Ceremony make a claim for a Black Tie Attire within the same three (3) year-period?
8. Can an officer who has been invited to attend a Black Tie Dinner Event (not an official Government event) claim for the entitlement?

Ceremonial Attire Payment Assistance

1. What is the definition of “Ceremonial Attire”?
2. Who is entitled to claim for the Ceremonial Attire Payment?
3. What are the components of a Ceremonial Attire?
4. How much is the Ceremonial Attire Payment amount?
5. What are the requirements to be entitled to the Ceremonial Attire Payment?
6. Are officers required to present the invitation card when making a claim?
7. Can an officer who has claimed the Ceremonial Attire Payment make a claim for the Payment for Attire to Attend an Official Ceremony within the same three (3) year-period?

Payment for Attire to Attend an Official Ceremony (BPMUR) Assistance

1. What is the interpretation for “Attire to Attend an Official Ceremony” (BPMUR)?
2. Who are entitled to claim for BPMUR?
3. What are the components of the Attire to Attend an Official Ceremony (BPMUR)?
4. How much is the BPMUR amount?
5. What are the requirements to be entitled to the Ceremonial Attire Payment?
7. Can an officer who has claimed for the Payment for Attire to Attend an Official Ceremony make a claim for the Ceremonial Attire Payment within the same three (3) year-period?
8. How do I make a claim for my spouse?
9. What is meant by “spouse”?

Tailoring Fee Assistance

1. What are the improvements in Service Circular No. 1 Year 2014 (PP1/2014)?
2. Who is entitled to receive the Tailoring Fee Assistance?
4. What is an officer’s entitlement for the Tailoring Fee Assistance?
6. What is the payment code for the Tailoring Fee Assistance?
7. Should the Tailoring Fee Assistance be recorded in the salary slip?
8. Should the Tailoring Fee Assistance be recorded in the Service Record Book?
9. What should be done by the Head of Department in implementing PP1/2014?
10. What should be done by the Responsibility Centre in implementing PP1/2014?
11. How much is the Tailoring Fee Assistance for an officer who has recently been promoted/appointed or will retire?

Free Passage for Officer’s Funeral

1. What is meant by “Free Passage for the Officer’s Funeral for Family Members of a Regionally Relocated Officer”?
2. References:

Courtesy Fare

1. What is meant by “Courtesy Fare” for officers?
2. Who has the authority to approve an officer’s application for the Courtesy Fare?
3. Is the application for Courtesy Fare limited to only ONCE throughout an officer’s service?
4. Reference:

Fare to Travel to Region of Origin

1. An officer’s region of origin is Ipoh, Perak. How will the nearest airport be determined or selected?
2. Situation: Region of origin: Jasin, Melaka. Placement region: Kota Kinabalu, Sabah. Airline ticket: from Kota Kinabalu Airport to Johor Bahru, Johor (since Melaka does not have an airport). Question: Is the officer is entitled to claim for the taxi fare from Johor Bahru Airport to Bandar Melaka?
3. If an officer has more than one wife, are all of the officer’s wives and children entitled for the TMWA benefit?
4. Can an officer use his/her personal car for the journey from home to the airport and make a claim based on distance/kilometres and other appropriate claims including the parking fee at the airport?

Housing Benefit

1. What is meant by the term “Government Quarter”?
2. Is it the Government’s responsibility to allocate a Government Quarter to each of its personnel?
3. When is a retiring officer required to vacate the Government Housing/Quarters he/she is occupying?
4. Is an officer occupying a Government Quarter entitled to receive the Fixed Housing Allowance?
5. Is an officer occupying a Substandard House (with no basic facilities and public facilities) entitled to receive the Fixed Housing Allowance?
6. In the case where two or more officers are sharing a quarter, how is the rental payment calculated?
7. References:

Implementation of Flexible Working Hours (WBF) in Federal Government Agencies

1. An officer clocked in his/her attendance after 9.00 a.m., for example at 9.15 a.m. Does the officer have to complete the total daily working hours?
2. If an officer is required to attend a parade rehearsal outside the office at 7.00 a.m. and then the officer returns to the office, at what time can the officer leave the office under the WBF?
3. Are officers still allowed to go home half an hour earlier in Ramadan?
4. Does the Ramadan WBF apply to non-Muslim officers as well?
6. An officer was instructed to attend official duties outside the office (in the station, i.e., less than 25 km). The officer clocked in attendance and then went to the place of his/her official duties. The officer returned to his/her office after completing the official duties. At what time can the officer leave his/her office?
7. An officer was instructed to attend official duties outside the office (in the station, i.e., less than 25 km). The officer did not clock in his/her attendance and went directly to the place of his/her official duties. The officer returned to his/her office after completing the official duties. At what time can the officer leave his/her office if: i. The official duties began before 7.30 a.m.? ii. The official duties began between 7.30 a.m. and 9.00 a.m.? iii. The official duties began after 9.00 a.m.?
8. Does the WBF apply to officers working at schools / health clinics / police headquarters?
10. A driver was instructed to drive a Jusa Grade B officer to the airport at 5.20 a.m. from the officer’s house. After dropping off his superior, the driver immediately went to the office and clocked in at 7.41 a.m. and returned home at 4.55 p.m. On the same evening, the driver was instructed to pick up the Jusa Grade B officer from the airport at 11.00 p.m. The driver left home at 9.30 p.m. and arrived at the officer’s house at 10.00 p.m. to get the car, and then he immediately went to the airport. After picking up the Jusa Grade B officer, they arrived at the officer’s house at 11.30 p.m. In the above situation, which period would be deemed as overtime work for the driver?
12. An officer has to attend to urgent personal matters at 8.00 a.m. (13 August 2019). On the afternoon of 12 August 2019, the officer filled out the approval to be out of the office form for that purpose. The officer was given the approval by his/her superior to be out of the office from 8.00 a.m. to 11.30 a.m. (August 13, 2019). At what time can the officer leave his/her office on that day?
13. An officer had a doctor’s appointment at the hospital at 8.00 a.m. The officer had obtained approval from his/her superior to be out of the office from 8.00 a.m. to 12.00 p.m. At what time can the officer leave the office after work?
14. An officer clocked in his/her attendance at the office at 7.15 a.m. The officer had obtained approval to be out of the office during working hours from 10.00 a.m. to 12.00 p.m. At what time can the officer go home after returning to his/her office?
15. Can a superior approve an officer’s application to be out of the office to settle personal matters or to go to the clinic between 7.30 a.m. and 9.00 a.m. if the officer did not clock in during the clock-in period?
16. When will an officer’s unrecorded leave (CTR) commence under the WBF in the event of death of the officer’s immediate relative on a working day, i.e.: i. At 2.00 p.m.? ii. At 4.45 p.m., and the officer’s clock-out time is at 4.32 p.m.? iii. At 6.35 p.m.?
17. Unrecorded leave entitlement for a male officer when his wife gives birth. When will an officer’s unrecorded leave (CTR) commence under the WBF if the officer’s wife gave birth on a working day, i.e.: i. At 2.00 p.m.? ii. At 4.45 p.m., and the officer’s clock-out time is at 4.32 p.m.? iii. At 6.44 p.m.?
18. Can a counter officer adopt the WBF if the counter operation hours start at 7.30 a.m.?

Health Insurance Coverage

1. Who are entitled to use the health insurance coverage scheme for overseas travel for personal reasons?
2. What are the rates of the health insurance coverage scheme for overseas travel for personal reasons?
3. Are officers required to purchase a health insurance coverage scheme for overseas travel from the companies appointed under PP 6/2015 only?
4. What are the requirements to be eligible for the Health Insurance Coverage Scheme for Overseas Travel for Personal Reasons?
5. An officer travels abroad more than one (1) time in a year calendar. Is the officer required to purchase a health insurance coverage scheme, and can the officer make a claim for the subsequent purchase?

Rules on Applying for Medical Cost Benefits

1. Are officers allowed to claim for the purchasing cost of medicines that are not listed in the Ministry of Health Malaysia’s formulary list after getting a recommendation from a medical specialist?
2. What is the procedure to obtain approval for the purchase of medicines that are not listed in the Ministry of Health Malaysia’s formulary list?
3. Puan Noraini has a 13-year-old child and has been trying to conceive another child for some time. Is Puan Noraini entitled to apply for the medical cost benefit for her fertility treatment?
4. A Government Nephrologist has confirmed that Encik Mansur will need to undergo kidney haemodialysis treatment at a private dialysis centre. Encik Mansur will require the treatment three (3) times a week. For the purpose of his application to cover the cost of kidney treatment using Form 1/09, is he required to obtain a certification from a Government Nephrologist for each claim?

Religious Leave

1. What are the travel documents that need to be submitted by an officer to the Head of Department to obtain approval for Religious Leave?
2. Are teachers planning to perform religious activities during the term break required to utilise the Religious Leave?
3. For teachers, does the seven (7) days of Religious Leave include the Occasional Holiday?
4. Can the Religious Leave be utilised as an addition to festive public holidays such as Chinese New Year, Deepavali and Christmas?